Zooming in on a plan in pdf form in dropbox usually gives our crew the detail they
need right on their smart phones.
screen to get the dimensions or
details they need.
They can either refer to the
detail on the phone with a supervisor who is looking at the same
document, or they can screen
shot the zoomed in version and
text or email it to whoever needs
to see it so there is no mistake
that they are referring to the
There are several considerations to choosing a ﬁle sharing
service. You can ﬁnd several rankings of these services with a quick
Google search, but keep in mind
the priorities of the reviewers
may be diﬀerent than yours.
Because most of our people in
the ﬁeld are not IT types, interface is one of the most important
Is it intuitive? Is it easy to
access without going through
multiple steps or through a laborious login process? Will the guys
actually use it?
Next is the question of device
compatibility. Make sure any
service you adopt actually works
on the devices you have. I mentioned iPhones, because most of
our company phones are Apple.
Therefore, good applications
for the iPhone operating system
is a must for any service our
company uses. The more diﬀerent types of devices you have
in the ﬁeld and in the oﬃce will
require a more versatile service
and several exist that can operate
across format types.
Price per gigabyte is another
consideration. If your shared ﬁles
are large and numerous, storage
space will be an important consideration.
Keeping share ﬁles current
by deleting ﬁnished projects
from the ﬁle sharing service can
help keep costs down and make
navigating easier for your people
in the ﬁeld.
Pay attention to ﬁle size limitations when choosing a service.
Other service characteristics will
be for naught if you can't upload
and share the ﬁles because
of limitations in the service
Permission levels can also be
important to your company.
Robust solutions such as
Egnyte are designed to work in
conjunction with your IT services
and can be setup with "granular
permissions at every folder level."
can empower IT to manage and
monitor all activities used by
The ﬁfth common cloud computing service is data backup.
Carbonite is one of the best
backup resources for small
businesses. According to Carbonite, "Your ﬁles are backed
up automatically and continually in the background, so your
backup stays up-to-date and your
employees can stay focused on
While these services may
provide an excellent resource
for your company, things can
go wrong. Carbonite warns that
hackers and viruses can damage
Stable mobile access to high
speed internet has made cloud
computing an important tool for
companies with people on the
Taking a little time to get
your head in the clouds can cut
production costs, save time and
save money, no matter
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