Issue link: https://read.dmtmag.com/i/1094617
86 • APRIL 2019 • WORLD FENCE NEWS Architectural submittal packages continued from page 64 for what seemed to be eons and I've had projects where I was required to submit nothing at all for approval. But though sometimes involved, remember the process is there for a very good reason. It not only protects the A/E and building client but also you, your subcontractors and suppli- ers by catching mistakes early while they're still on paper (and not three stories up on a building site), poten- tially saving you a costly and embar- rassing remedy in the field. In closing, here are a few more housekeeping suggestions for keeping your submittal packages professional and effective. (Note: some of these may seem elementary, but you would not believe how often I received sub- mittals lacking some or all the follow- ing): • Always include a transmittal let- ter on your company letterhead with the following minimum information: • Your company name and busi- ness/mailing address – complete with zip code. • The project title (yes, I did re- ceive submittals with absolutely no job name or reference.) • Company phone, fax and e-mail numbers/addresses of all relevant company personnel, including book- keeping and billing. • The name, cell phone number, and e-mail address of one key contact person for the project. This is import- ant. Someone should always be in charge. • The CSI (Construction Specifi- cation Institute) division(s) for which you are submitting. If submitting mul- tiple divisions, each division should be listed separately and the submittal it- self broken down into those divisions. • Keep in mind that submittals for your work are due as soon as possible after you have been awarded the work. Do not procrastinate. Time is of the essence with all building contracts and there may even be penalties (in the form of liquidated damages) as- sessed for failing to adhere to sched- ule milestones. • If it's a re-submittal, note that on the transmittal letter. Resubmittals should carry a new, updated company stamp and signature. • Do not break your submittal into separate mailings. Doing this makes it extremely difficult to track (or even understand what constitutes) the com- pleteness of your submittal package. Your submittal package should always be sent complete at one time whenever possible. • Contact the recipient of your package 2-3 days after submittal to verify they've received the package and that it is being processed. There is nothing worse than the alarming, "Oh … but I e-mailed that to you 3 weeks ago" phone call or e-mail that oc- curred far too frequently for comfort. • Any/all deviations from origi- nal plans and specifications regarding your submittal package should always be expressly denoted on the front page of your submittal. Remember, you are responsi- ble (unless otherwise previously ar- ranged) to completely adhere to the original bid documents. Also, know that the rejection of your non-compliant submittal pack- age will (most of the time) not be ac- ceptable as grounds for a change order request later. Ok, I think I've done all I can. Now get out there and do submittals right! Thanks! With over 40 years in construc- tion, primarily as an estimator and project manager, Steve Saucerman now writes, speaks and serves as a consultant to the construction industry. Steve has been a con- tributor of columns to World Fence News for the past several years. Pete and Jake opinion poll Just for grins, we are asking World Fence News readers to tell us what their favorite Pete and Jake cartoons have been, and why. And if there were any you did not like, let us know that too; we can take it. The lovable but bumbling pair have been around as long as World Fence News has, so there are years worth to choose from. Even newer readers should have a decent amount from which to make a selection. Tell us the month, year and page number of the issue on which the cartoon appeared if possible; if not just describe it and we'll take it from there. Tell us why you thought it was funny (or offensive, insulting, disgusting, etc.) along with your name, company and city. E-mail to: editor@worldfencenews.com. 1 . 8 0 0 . 5 7 4 . 1 0 7 6 • w w w . e p r i v a c y l i n k . c o m Leading the way with "Factory Inserted Slats"™ Call now for a FREE quote! 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