GeoWorld August 2013

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2. Identify different types of source documents. Identify source documents and logical high-level steps of the complete workflows. The source documents frame what type of work individuals will be doing; they also may shape QA/QC efforts, field collection and other business processes. Timmons Group used Microsoft Visio and Excel to connect these efforts and design the processes. 3. Document and organize work processes. Interview the data creators and managers of the processes that currently are in place. Fully understanding the processes as they are now will help develop tools in the future. Although some antiquated methods may not be used, it will help shape the tools and determine what processes are essential to business users or clients. This also is the time where an organization may need to define the macro and micro workflows. "Macro" workflows include all GIS processes and other business steps, such as field reports and manager approval, with "micro" workflows outlining the specific step-by-step GIS editing procedures. 4. Develop and test workflows. Create and test the workflows based on the results of steps 1-3. This step begins with deciding which workflows will be modeled and in which application: Workflow Manager or Task Assistant Manager. Depending on the technologies organized around previous workflows, these may or may not resemble existing workflows. For New Mexico, the macro workflows resembled former processes, because many weren't replaced by new applications; contrastingly, the micro workflows incorporated new technologies and techniques. The following are some considerations to think about when deciding which workflows to include: Figure 3. GIS data were overlaid on Microsoft Bing imagery with contours displayed at various levels. The smallest scale displays the ROW centerline as it runs through the electrical poles. and processes that can be modeled? nized in a way that reduces duplication and maintenance time/expenses? mance reporting? How many application types are being received? How much time is being spent creating data? 5. Acceptance and maintenance. After system testing and acceptance is successful, it's time to deploy into a production-editing environment. As with any system, ensure that proper individuals are trained and can assume responsibility for maintaining the system. Employing Esri's Production Mapping means the New Mexico SLO no longer relies on a rigid financial system that lacks spatial capabilities to store ROW data. These new applications and tools give SLO the power to create, maintain and analyze highly accurate spatial data that empower decision makers to preserve New Mexico's trust lands for generations to come. Figure 4. A buried electrical line (blue) runs parallel to a road winding through New Mexico's Salazar Canyon. Courtney Moore is GIS analyst, Timmons Group; e-mail: A U G U S T 2 O 1 3 / W W W . G E O P L A C E . C O M 29

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