Better Roads Digital Magazine
Issue link: https://read.dmtmag.com/i/85911
Set the standard for your company and the industry. Our Safety Application move your company's safety program into the 21st Century. Applications&Innovations ALL ABOARD THE(Same) SAFETY TRAIN A good software system can turn S Mike Ritter, director of safety at Archbold, Ohio-based Miller Brothers Construction, has been using a safety software system for about four years. It allows him to compile and analyze data to identify safety needs as well as safety program problems. "Our biggest problem was organizing," Ritter says. "We com- piled our inspection data, but it got shoved in a binder and we didn't do anything with it." Now, with the use of safety soft- ware, Ritter says he is able to compile data to look for trends, identify training needs and send out safety alerts to share in- formation with crews across the workforce. Ritter says the company has not received an Occupational Safety and Health Administration (OSHA) citation since it began using the software. Miller Brothers is currently using Safety Application software from HCSS, integrating with Heavy Job software from the same supplier. In tandem, the HCSS programs allow each job to be customized for a company's specific safety program and needs, which Ritter says has been invaluable to the company's safety efforts. The customization enables Miller Brothers to regularly look at the location of at-risk areas and make changes to its safety program as needed to maximize safety and avoid violations and citations. "We can make changes to equipment, to process- es, and look at it from a large overview perspective and find out what is going on in the field," explains Ritter. "We can then improve the whole process, not just a particular step." With the Miller Brothers excavation program, a daily inspec- tion is required on all equipment. Before enlisting the use of a software system, there wasn't any verification that an employee had completed the required inspection or not. "A lot of times this has been written up as an at-risk finding," Ritter says. This has resulted in OSHA violations with excavation practices. Now, data can be compiled for analysis. "Prior to using software 28 March 2012 Better Roads By Tina Grady Barbaccia employees into their own safety force. By Tina Grady Barbaccia ound safety practices save lives, prevent injuries and make you a better organization. And having a system that organizes all of a company's training and safety documents can be a major help in being as safe as you can be . . . and being able to prove it. Software programs designed specifically for this can make a big It plays well with others. systems for safety, we couldn't get a feel for how many guys were doing inspections," Ritter says. What's really made a difference with safety was implementa- tion of an inspection checklist that must be completed manu- ally – but is tracked via the software system. Ritter says supervi- sors can see in real time how many people are doing – or not doing – inspections or other required safety procedures. These data can then be used in performance reviews with superinten- dents to make them more objective. "It's more data-driven now; not just subjective," Ritter says. "The key is customizing inspec- tion checklists to fit specific jobs. There is nothing worse than trying to perform a safety audit, but half of the questions have nothing to do with the job." Getting employees involved in the data collection with the software system – and making it easy to use – can make the difference between employees embracing the safety program or viewing it as just another step to do at work. "We did not want to make it overly complicated for them," Ritter says. "That would just deter them from wanting to use it." A culture with no safety police That's why company-wide "buy-in" to the program is so im- portant, Ritter says. "Your safety program is only as good as the paper it's written on – you need to be able to implement the plan," he says. "Our goal is change the safety culture. We wanted to get away from being considered 'the safety police.' We didn't want the reaction, 'Oh no, here they come again.'" This mindset can be eliminated by giving employees a sense of ownership in safety. Customizing segments of a safety pro- gram so that employees have to manually check off in an elec- tronic format can be rewarding and not just "Big Brother"-like, Ritter says. We understand it's important to share information across the company with d ent departments and existing tools. That's why we designed the Safety Applica to play well with others, like JD Edwards and Crystal Reports (HCSS also o custom report writing for a small fee). That means we handle your safety info tion the way you want to see it, but share the data with others as needed.