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Fall lITERaTURE SHOWCaSE 2014 www.fueloilnews.com | FUEl OIl NEWS | Fall lITERaTURE SHOWCaSE 2014 3 Advisor shares tips for avoiding common problems Five Strategies to Ensure Family Business Success N on-family businesses can learn a lot from family businesses, said Henry Hutcheson, a certified Family Business Advisor and founder of Family Business USA consultancy. "Family businesses outperformed non-family businesses during the boom years leading up to the 2008 reces- sion, and during the 2001 and 2008 recession years," he said, citing a recent Harvard Business Review study. Hutcheson, author of the new book, "Dirty Little Secrets of Family Business," (http://dirtylittlesecretsoffamilybusiness. com), said family businesses were less likely to lay off work- ers during the lean times, and more likely to maintain their emphasis on socially responsible programs. But that's just the businesses that survived. "Many closed their doors," he noted. With 25 years of business management and family business consulting experience, Hutcheson said he's seen the patterns that can lead to major problems. And they're almost always preventable. "The factor that enables family businesses to rise to the top is trust: Family members can potentially trust one another far more than non-family members," he said. "But trust can erode—when a family member can't or won't perform at the necessary level; when there's a sense of entitlement; drug abuse; laziness. And that can have serious, business-killing consequences. "If the business is professionalized, there will be a way to deal with those issues. But too often, safeguards are not in place." Hutcheson offers five top success strategies for family busi- nesses: • Keep the lines of communication open. Schedule regular family meetings to discuss issues of concern and topics such as business transition, business performance and responsi- bilities. Include all of the family members, no matter where in the hierarchy their jobs fall—exclusion creates animosity. Create a family manual that lays out the ground rules for how the meetings will take place to ensure everyone gets a chance to be heard and impediments to communication are left at the door. • Assign clear roles and responsibilities. As a family member, it's natural to feel that everything is "my" business. However, not everything is every family member's responsibility. Job definitions prevent everyone from jumping in to tackle the same problem, and help ensure the business runs smoothly. • Keep good financial data. The downfall of many small businesses and family businesses is not having solid data. Have a single point of contact to manage the finances. If you're small enough, you can rely on a family member. Otherwise, you'll need to bring in a qualified accountant. You may cringe at the cost for this, but the difference between a good accountant and a bad one is the difference between knowing exactly where you are on the road and trying to drive with a mud-covered windshield. • Avoid overpaying family members. Market-based compensation is fundamental and essential. Parents in family businesses tend to overpay the next generation, or pay everyone equally despite dif- fering levels of responsibility. Both are bad practices. The longer unfair compensation practices continue, the messier it will be to clean up when it blows up. • Don't hire relatives if they're unqualified. Competence is key. Family businesses are a conundrum: The family aspect generates unquali- fied love, while the business side cares about profits. Thus, family members will be hired to provide them with a job, even though they're not qualified. The remedy is to get them trained, move them to a role that matches their skills or have them leave. "More than 70% of all businesses are family businesses— they account for a significant number of new jobs and a large portion of the GDP," Hutcheson said. "But that's not the only reason they're so important. "They're motivated by profits, but also by other important considerations: pride in the family name, building something for future generations, philanthropy. For those reasons, they contribute in tremendous ways to social stability. They make our communities better." Henry Hutcheson is president of Family Business USA and specializes in helping family and privately held businesses suc- cessfully manage transition, maintain harmony, and improve operations. His newest book is "Dirty Little Secrets of Family Business: How to Successfully Navigate Family Business Conflict and Transition," (http://dirtylittlesecretsoffamilybusiness.com); he's also quoted in "Kids, Wealth, and Consequences" and "Sink or Swim: How Lessons from the Titanic Can Save Your Family Business." Hutcheson grew up working for his family's business, Olan Mills Portrait Studios. He studied psychology and has an MBA from Columbia Business School, and is a popular speaker at professional, university and corporate-sponsored events. Henry Hutcheson l F O N